Creating RFPs as Easy as Sunday Morning

Building RFPs in 2025 shouldn’t feel like a marathon sprint. Yet that’s exactly what one of our clients—a mid-tier company with 50 employees—was thinking for months before they discovered Novilo. Since then, they haven’t looked back.

This client was no stranger to RFPs. On average, they submitted 60 RFPs every month, but their process had hit a plateau. Their team of RFP writers and spec sheet writers simply couldn’t keep up. Writing one RFP took two and a half weeks, moving through multiple hand-offs:

• Writers digging through old RFPs, updating resource bios, and picking methodologies.
• Spec sheet writers cross-checking requirements.
• RFP managers reviewing every detail.
• Directors finalizing the pricing sheet.

Hiring more people would only scale so far. What they needed wasn’t more headcount—it was a smarter way of working.

That’s where Novilo came in.

“Creating winning RFPs with Novilo was as easy as Sunday morning!” — Client testimonial

With Novilo’s structured approach, they cut their turnaround time from weeks to just 1 hour. Even better, they reduced the number of people touching each RFP, minimizing errors, bottlenecks, and last-minute surprises.

How They Did It in an Hour

1. Built Their Knowledge Base (one-time task)
They uploaded past RFPs, resumes, case studies, and consolidated experience docs into Novilo’s knowledge base. Novilo’s auto-tagging engine categorized everything by service, sector, and value.

2. Created an RFP Template
They launched a new RFP using Novilo’s guided template, customizing sections and subsections as needed.

3. Selected Tags and Resources
They chose the right resources, services, sectors, and deal tags to reference—and then took a coffee break.

4. Received an Instant Draft
Novilo generated the RFP automatically and sent a notification by email. No more waiting around for drafts to process.

5. Reviewed and Finalized
They made final edits, checked the pricing page, adjusted details, and hit submit.

The Result

What once took two and a half weeks was now done in one hour. The generated RFP was on point—it referenced the right case studies, showcased the right experience, and put their best foot forward. With just a few final tweaks, they were ready to send the RFP within the same day.

Their team freed up time, scaled operations without additional hires, and confidently increased their vendor servicing capacity. With Novilo, they turned RFP chaos into a smooth, streamlined workflow—and yes, it really did feel “as easy as Sunday morning.”

Your Turn

Do you want your RFP generation to be as easy as Sunday morning?
Contact us today or sign up for a free trial on our website!

We’re here to make RFP generation a breeze—and to help you win more.